Dear customer: At Dortch Securities & Investments, Inc. we are committed to protecting your privacy and the confidentiality of your personal and financial information. The measures we take to keep your information private and secure are outlined below. How We Protect Confidentiality- Dortch Securities uses procedural, physical, and electronic system safeguards to store and secure information about you in compliance with federal standards. Our systems protect your information from unauthorized access, alteration, and destruction. Access of permitted only to those individuals within our organization who need the information to perform their job responsibilities. When we enter into agreements with other companies to provide services to us or to make products and services available to you, we include a confidentiality clause. We are in the process of updating our service agreements to reflect our confidentiality clause. Under such agreement, these companies may receive information about you, but they may only use it for the intended purpose – to benefit you. Persons Covered by the Privacy Policy - Dortch Securities & Investments, Inc.'s Privacy Policy applies to anyone who is a current or former Dortch Securities & Investment's client including those who register with one of our services. We provide you with a copy of this policy when you open an account, and we send you annual notifications thereafter. If we change our policy regarding the sharing of information, we will notify you in advance and give you the opportunity to “opt out” of such disclosure. How We Obtain Information About You - In the normal course of business, we collect retain and use information about you to serve your financial needs, administer your account(s) and inform you of products and services that may be of interest. This data, know as no-public information may be collected from several sources, including: applications and other forms you file with use (e.g., name, assets, income) records of transactions with us, our affiliates, non-affiliated third parties and others (e.g., credit report). Because we strive to provide you with the best possible service, the accuracy and completeness of your personal information is important to us. We ask that you review your information regularly to ensure that it is correct. Please contact your account representative or Dortch Securities & Investments directly if you need to correct or update your personal information. Sharing Information - Dortch Securities & Investments, Inc. does not sell your person information to anyone. We restrict the type of information we share and the types of entities with who we share it. The primary reason for sharing information about you is to increase your convenience in transacting business with us and to give you more financial service choices. We do not disclose your personal information to non-affiliated third parties, unless one of the following exceptions applies: Disclose personal information that assists us in processing your transactions or servicing your account(s). An example would be a company that prints and mails out items to you on the behalf of the firm. However, we do disclose or report personal information in limited circumstances when we believe in good faith that disclosure is required or permitted under law. For example, we would provide information in cooperation with securities regulators or law enforcement authorities to resolve consumer disputes, or to perform credit evaluations and authenticate checks. Dortch Securities & Investments, Inc. is a wholly owned subsidiary of Dortch Financial Services, Inc. The sharing of your information among our affiliates enables us to serve your more efficiently and makes it more convenient for you to do business with us. We are permitted by law to share information with our affiliates about your account history and your experiences with us. All of our affiliates follow similar privacy policies. |